Try our Benefits Reconciliation module for free for 90 days! Experience first hand how quick and easy it is to reconcile employee benefits invoices.
Tabulera automatically compares carrier invoices to Payroll, Enrollment, and COBRA systems, cutting down discrepancy research time and preventing write-offs
For years, benefits reconciliation has meant juggling spreadsheets, tabs, and pivot tables – often in a workbook built by one person with no documentation and no way to track cumulative plan balances.
Even the best Excel reconciliation setups are hard to audit, easy to break, and nearly impossible to scale. Everyone hopes to find the perfect Excel reconciliation template, but the reality is that Excel simply wasn’t designed to handle the complexity and volume of modern benefit invoice audits.
Most Excel workflows rely on a single expert—if they leave, the process breaks.
Copy-pasting from invoices, payroll, and enrollment systems takes hours and invites mistakes due to inconsistent employee info.
No clean way to manage monthly changes, prior adjustments, or audit history.
Changes happen silently. No version control, no accountability, no compliance confidence.
Manually checking benefit invoices against payroll deductions, enrollment, and COBRA data takes time — so many teams skip it altogether.
But without reconciliation, billing errors go unnoticed. That leads to overpayments, compliance risks, and financial discrepancies that are hard to explain later.
Follow an easy, repeatable process
Automatically filter out employees without issues
View all source data in one place - and trace issues back to HRIS/Payroll systems or the carrier
Leave notes and tag variances
Generate reconciliation reports for your finance team
Terminated employees still billed by the carrier
Tier mismatches (e.g. Employee + Child enrolled, billed as Employee only)
Deduction or contribution amounts that don’t match. Wrong age bands used in calculation.
Mid-month terminations or hires not reflected on the invoice
Incorrect plan enrollments
Enrolled in HRIS, not billed by the carrier
399
/month
319
/month. Billed annually at $3,830
Our growing library of articles focused on benefits reconciliation. Explore step-by-step how-tos, tips, and product updates.
Schedule a one-on-one demo with our team and get an in-depth look at how our software can transform your benefits reconciliation process to support your benefit and accounting team.
Benefit billing is a monthly event—your audits should match that rhythm. Skipping even one cycle can lead to serious financial exposure. Early detection of errors protects the plan sponsor, avoids claim liabilities, and helps recover overpayments before it’s too late.
If an employee is active in your HRIS but missing from the carrier invoice, the plan sponsor may be responsible for any claims incurred.
Carriers often allow only 30–60 days to recover premiums for terminated employees. Monthly audits help ensure you act within that window.
Uncaught variances don’t go away - they accumulate. The longer issues persist, the harder it becomes to correct them and recover lost premiums.
Self-billing may solve timing differences for enrollments and terminations, but it doesn’t eliminate the need to audit invoices against your enrollment or payroll platform. Enrollment and payroll setup mistakes can be a costly.
Lack of payroll deductions, sick leaves, missed first or last deductions from partial months of employment.
Similarly to how carriers may have inaccuracies in their list bills, errors in calculations can also occur in your self-bills, due to the intricate nature of eligibility and potential wash rule algorithms.
Your benefit or accounting team may be unaware that these calculation errors even exist if you are not reconciling these premiums against a third party invoice.
Whether you’re new to benefits reconciliation or back to see what’s new on the platform, we are happy to show you around.
Schedule a demo
Depending upon the enrollment or payroll platform we can take a combination of system reports, flat files or API connections to obtain plan setup information. Customized rules for mapping enrollment and payroll data to carrier invoice information can be implemented with our setup team.
Tabulera integrates with a wide variety of payroll systems through a combination of system reports, flat files or API connections. Tabulera can also accept these files on a scheduled basis through SFTP connections.
To the extent COBRA records appear on an invoice, Tabulera can receive the appropriate enrollment or remittance data from your COBRA administrator, this ensures that your invoices can be completely reconciled.
The Tabulera Portal is a role-based platform with various level of access and workflow authorisation. The system maintains a log of user interactions that can be reported.
The system maintains a running plan balance ledger at the employee and plan levels. This ledger can be adjusted with the appropriate authorization.
Yes, the implementation and ongoing support are provided by our knowledgeable support teams.
Tabulera gives you access to both invoice-specific and company-wide reports — all exportable to Excel and ready to share in seconds.
You can:
– Track total invoice amounts, adjustments, and in-transit items
– View plan costs per employee across carriers or companies
– See detailed audit trails of every user action
– Export raw source data used in reconciliations
– Monitor how well the platform matches employees for each plan
For Enterprise and Pro plans, we use a Per Employee Per Month (PEPM) pricing model. The more employees you process, the lower the rate per employee.
For smaller companies, we offer the Starter Plan — built for teams with fewer than 500 employees under a single EIN:
– $399/month billed monthly
– $319/month billed annually
Both include a 30-day free trial.
Tabulera charges setup fees for the number of invoices required to be processed each month.
For the Starter Plan, setup is 100% self-service. You’ll just need to create reports in your HRIS and payroll systems, and have your Excel-format carrier invoices ready.
For Enterprise and Pro plans, the timeline depends on how complex your systems are and how quickly your team can share the required data. Our team handles the initial data mapping to make onboarding easier.
Discover the latest features in Tabulera’s Benefits Reconciliation Module
December 20, 2024
New! Carrier Access Manager — Store carrier logins securely and access carrier invoices instantly with auto-fill or copy-paste options.
November 21, 2024
This month, we’ve added several small but useful updates to the Benefits Reconciliation Module. You can now see a count of "In Progress" items on the chart, search manually added notes in the Notes column using keywords, refresh invoices across multiple months, and color-code employee line items for easier visual identification.
September 12, 2024
We’ve introduced a feature to our platform called Member Search, making it easier to quickly find data related to any employee, dependent, or company on the platform. This feature is available to everyone, regardless of the modules purchased, but you must have parent company user privileges to access it.
"Tabulera's Reconciliation Platform has significantly reduced our manual errors and streamlined our invoice audits. Our team feels more confident and less overwhelmed with the reconciliation process now."
Director of Benefits at ZampHR
Whats next:
Create account
Sign up for your 30-day free trial by entering your account and billing details. You won’t be charged unless you decide to continue after the trial.
Generate and upload data
Upload data from your HRIS, payroll, COBRA systems, and benefit plan invoices .
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Review reconciliation results
The platform instantly matches the data and highlights discrepancies.
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Take action
Resolve mismatches with carriers or source data and generate reconciliation reports.
