Try our Benefits Reconciliation module for free for 90 days! Experience first hand how quick and easy it is to reconcile employee benefits invoices.
Tabulera automatically compares carrier invoices to your payroll, enrollment, and COBRA systems, cutting down discrepancy research time and preventing write-offs
STATISTICS
Balancing multiple benefit invoices with sources like payroll, enrollment, and COBRA amplifies the risk of costly errors.
Our research shows that, on average, employers overpay insurance premiums by 1%. Considering that employee benefits are the second-largest expense after payroll, the amounts can quickly become substantial.
Without automation, you're not only jeopardizing employee coverage but also facing the threat of unwanted benefit write-offs.
Follow a simple reconciliation workflow
NEW
Spend less time finding benefits billing errors
Quickly understand what caused an issue
See full history of employee deductions, employer contributions and invoices in a single place
Get home in time
Even a minor oversight can have major repercussions. In the employee benefits landscape, automation emerges not as a luxury, but as a critical defense against escalating benefit write-offs and upholding the integrity of your financial reports
Eliminate benefit write-offs by 97%. Read case study here
Standardize the reconciliation process
Reduce the risk of enrollment errors
Get more done without overloading your HR teams
Allow non-accountants do the accounting work
With thoughtful features that make mundane tasks easy, intuitive interface and a simple, predefined workflow, you’ll get the work done in a matter of minutes rather than days.
Keep all your benefit plan-related data in one place. Upload your invoices, payroll, enrollment, and COBRA files in PDF, CSV, or Excel format. Tabulera can also be set up to automatically retrieve data via API.
Tabulera automatically assigns a variance reason code to each item, allowing for a quick understanding of the suspected cause of the issue.
Tabulera creates employee plan-level transaction registers, so you have a clear balance history down to the penny, allowing for the proper collection or adjustments of premium variances.
The dashboard at the top of the page now shows the amounts of the beginning over and under collected premium variances and the Resolved transactions equal each other noting the successful reconciliation of the invoice.
Watch our demos today and take the first step towards a more efficient and effective benefits billing process
Starting with Tabulera is easier than you think
Schedule a one-on-one demo with our team and get an in-depth look at how our software can transform your benefits reconciliation process to support your benefit and accounting team.
It's crucial to frequently examine and reconcile benefit invoices to uncover differences, guarantee that employees receive accurate benefits coverage, and prevent overpayments to insurance carriers.
Matching multiple systems, each of which may have different employee names, descriptions and enrollment or deduction codes can be a challenge.
Invoices may be received before or after the corresponding enrollment or payroll data is recorded, making it difficult to match them.
Companies that have complex payroll structures, especially those with multiple departments or locations, may find it challenging to accurately match invoices to payroll records.
Self-billing may solve timing differences for enrollments and terminations, but it doesn’t eliminate the need to audit invoices against your enrollment or payroll platform. Enrollment and payroll setup mistakes can be a costly.
Lack of payroll deductions, sick leaves, missed first or last deductions from partial months of employment.
Similarly to how carriers may have inaccuracies in their list bills, errors in calculations can also occur in your self-bills, due to the intricate nature of eligibility and potential wash rule algorithms.
Your benefit or accounting team may be unaware that these calculation errors even exist if you are not reconciling these premiums against a third party invoice.
Whether you’re new to benefits reconciliation or back to see what’s new on the platform, we are happy to show you around.
Schedule a demo
Discover the latest features in Tabulera’s Benefits Reconciliation Module
16 October 2023
Introducing Benefits Reconciliation 3.1
Tabulera's Benefits Reconciliation 3.1 brings significant user-focused improvements. Key features include on-demand invoice regeneration, Enrollment Reconciliation, Carrier Invoice alerts, enhanced status categories, customizable fields in the Employee View panel, increased line item display, and the Beginning Plan Balance feature. These updates aim to streamline user control and enhance the reconciliation process.
Learn more about the new features
5 September 2023
Introducing Tabulera’s Plan Balance Report, a brand new feature of our Benefits Reconciliation Module.
This report offers a consolidated view for plan balances. Download details for every employee, company, and plan type based on your desired timeframe.
22 Feb 2023
The masterplan invoices now have an updated view that includes a list of all employees and the plans attached to them. There is an option to filter the list by plan type
14 Feb 2023
👋 Say hello to a new Workflow
We've overhauled our approach - now instead of beginning by choosing a plan or employer and then tackling a lengthy list of issues, you'll start by being able to reconcile one invoice at a time. This way, you won't have to wait for all invoices to be released by the carriers.
18 Jan 2023
The updated statistical dashboards showcase the under and over collected amounts, as well as a continually updated plan balances. Keep resolving discrepancies until the resolved amount matches the starting balance
FAQ
Depending upon the enrollment or payroll platform we can take a combination of system reports, flat files or API connections to obtain plan setup information. Customized rules for mapping enrollment and payroll data to carrier invoice information can be implemented with our setup team.
Tabulera integrates with a wide variety of payroll systems through a combination of system reports, flat files or API connections. Tabulera can also accept these files on a scheduled basis through SFTP connections.
To the extent COBRA records appear on an invoice, Tabulera can receive the appropriate enrollment or remittance data from your COBRA administrator, this ensures that your invoices can be completely reconciled.
The Tabulera Portal is a role-based platform with various level of access and workflow authorisation. The system maintains a log of user interactions that can be reported.
The system maintains a running plan balance ledger at the employee and plan levels. This ledger can be adjusted with the appropriate authorization.
Yes, the implementation and ongoing support are provided by our knowledgeable support teams.
The majority of our panels and data within the application are downloadable into Excel, which is our default reporting tool.
Typically we charge on a Per Employee Per Month (PEPM) basis. Our subscription fees scale down with an increase in the number of employees processed by our platform.
Tabulera charges setup fees for the number of invoices required to be processed each month.
Please visit our Case Studies page
Depending on the complexity and the availability of your team, the typical implementation lasts between 30 to 90 days.
