ZampHR Enhances the Benefits Reconciliation Process with Tabulera
When benefits teams at PEOs are bogged down by manual reconciliation, productivity and efficiency suffer—impacting your overall operations and the financial stability of your PEO.
ZampHR, an Engage PEO company, a leading, national Professional Employer Organization, confirmed that Tabulera’s Benefits Reconciliation Module helped them avoid the vast majority of benefit write-offs and reduced reconciliation times by 75 percent.
Client Overview
Managing benefits for 13,000 eligible employees, ZampHR reconciles approximately 130 invoices monthly across multiple carriers. The organization handles a variety of client-sponsored and master policies, requiring an efficient and accurate reconciliation process.
The Action Taken
After evaluating their needs, ZampHR implemented Tabulera’s Benefits Reconciliation Module. This module integrates directly with ZampHR’s existing HCM platform, PrismHR, ensuring seamless data flow and operational efficiency. The key actions included:
- Integration with PrismHR
Directly connecting payroll and enrollment data to Tabulera. - Payroll Reconciliation
The module was configured as a Payroll Reconciliation, leveraging smart matching algorithms to automatically resolve the majority of invoice line items. - Categorization of Discrepancies
Automatically categorizing unresolved invoice line items as Rate Differentials, Terminations in Transit, and Enrollments in Transit, thus further speeding up the reconciliation process.
The Results
Since implementing Tabulera’s Benefits Reconciliation Module, ZampHR has achieved remarkable improvements:
- Operational Efficiency Increase
Tabulera provided a straightforward, repeatable reconciliation workflow, allowing Zamp HRs benefits team to manage reconciliation processes more effectively and accurately.
- Reduced Reconciliation Times
The automation and smart matching algorithms significantly reduced the time spent on manual reconciliation tasks by 75%.
- Avoided Benefit Write-offs
The system helped ZampHR eliminate 75% of benefit write-offs, ensuring they burning through their own working capital and impacting liquidity, not to mention profitability.
Client Feedback
According to ZampHR, the system has drastically decreased the time spent on discrepancy research and has streamlined their benefits administration processes. The implementation of Tabulera’s Benefits Reconciliation Module has proven to be an invaluable tool, providing a scalable solution that meets the needs of a large PEO with limited administrative resources.
