Simplify Payroll Integration With Tabulera

Payroll files to every provider,
handled for you.

Setup done for you

Our team works with your benefit providers to set up and test each connection. You review payroll amounts. File formats and technical details stay with us.

Files sent on schedule

Payroll deductions and employer contributions go out on the schedule agreed with each provider. No more rebuilding and uploading files every pay cycle.

Full visibility

See every file on the platform: what was sent, when, and what it contained, down to each employee. Excluded records are listed with the reason, and every action is logged.

Payroll Integration Solutions That Fit Your Setup

Built around the systems you already run.

Our payroll integration services work with your existing systems to deliver files to benefit administrators and 401(k) providers.

Contributions on time

HSA, FSA and 401(k) files go out on schedule, so accounts are funded when employees expect and 401(k) deposits stay on track.

Combine data

Bring payroll data from multiple systems or employer groups into one provider file. Deductions and contributions stay linked to the correct employer.

Match your paydays

Set delivery around your payroll calendar and provider requirements. We handle different pay groups and create separate files when a provider needs them.

Request a demo

Payroll Integration vs. Manual File Work

Same payroll data. None of the file work.

Tabulera combines experience, purpose-built technology, and execution discipline to deliver carrier integrations that perform reliably at scale.

Submit Payroll file

Tabulera validates and maps automatically

Go live in 30 days

Before

6 months

per feed

Manual and error-prone — spec homework for your team, endless emails, no view of where things stand.

with tabulera

30 days

to go live

Every feed built, tested, and tracked on one dashboard

Task

With Tabulera

Manual process

Collect data

Use reports or available connections

Export separate payroll reports

Prepare files

Tabulera applies the agreed file rules

Reformat each provider's spreadsheet

Deliver files

Send on the agreed schedule

Upload each outgoing file

Review exclusions

See excluded records and reasons

Investigate missing employee records

Update feeds

Tabulera manages file changes

Maintain file templates yourself

Check what was sent

Open any file on the platform

Search email and folders

Don't Take Our Word for It

See how teams turned months of Payroll Integration into days

Learn how other organizations replaced manual payroll integration work with Tabulera's managed service

Schedule a Call

Tabulera took carrier EDI off our plate completely. Our team focuses on clients now, not file formats — and the data is always right.

Christopher Alexander

VP of Application Services

STEP 1 OF 4

Connect your data

Connect your payroll data and choose the deductions. We handle everything the providers require.

Any payroll platform, via SFTP or API.
Platform-agnostic — any HRIS, payroll, or COBRA system.
Our team handles carrier calls, specs, and credentials.

STEP 2 OF 4

We build the feed

Our team takes the provider calls and processes the specifications. Deductions are matched to the right account and employer, and the file is built to the provider's format and processing rules.

Our team handles provider calls and specs.
Deduction codes mapped to the right accounts.
Built to each provider’s file format.

STEP 3 OF 4

We test and go live

You check the payroll amounts. The provider reviews the file format and account details. We resolve the feedback, and the feed goes live on schedule.

Test files checked by you and the provider.
We resolve every piece of feedback.
Live on the schedule you agreed.

STEP 4 OF 4

We keep it running

We check every scheduled run and update the feed when plans, deduction codes or provider requirements change. Before open enrollment we prepare the feed for the new plan year, unprompted.

Every scheduled run checked.
Plan and code changes handled for you.
Ready for open enrollment, unprompted.

Payroll Integration Solutions for Non-Technical Teams

Clear answers without opening a file.

Our payroll integration platform gives every employee and every file run a plain-language view. Your team can answer contribution questions without reading file formats or asking IT.

Member search

Search any employee and see every deduction and contribution by check date.

Run summary

Each run shows how many employees were included, and who was added, changed or removed since the last file.

Files and notes

Download the provider file with its difference report, and leave notes on any run for your team.

FAQ

Frequently asked questions

What should we compare across health insurance, payroll, and HR integration providers?

Check who handles setup, testing, ongoing file checks, and plan changes. Ask how payroll integrations handle multiple systems, and what records your team receives when contributions are left out.

How can we check what was sent?

Every file is on the platform. Open any run to see what was sent, when, and what it contained, down to each employee, plus the records that were left out and why. Every action is logged, so a question about an employee's deduction is answered in seconds.

How long does payroll integration take?

Timing depends on payroll data access, your review of test amounts, and the provider's approval process. We agree on the steps and schedule with you before the feed goes live.

Can you connect our existing payroll system?

We work with payroll reports or an available system connection. Payroll integrations can also combine several platforms. We confirm the data available from your systems before setting up the feed.

Can you send payroll data to our 401(k) provider?

Yes. Tabulera can prepare and deliver files with employee contributions, employer match, and loan repayment data in your provider's required format. We handle setup, testing, and scheduled delivery.

Which benefit types can you support?

Payroll files can include HSA, FSA, dependent care FSA, HRA, 401(k), lifestyle spending, and commuter benefit data. We confirm your benefit types and provider requirements during setup.

How do payroll insurance integration solutions work?

Enrollment files tell insurance carriers who is covered. Payroll contribution files tell benefit account providers how much was deducted or contributed. Tabulera can manage both through its Carrier Connectivity service.

What are payroll integration solutions?

They move employee deductions, employer contributions, and pay dates from payroll to benefit account providers. Tabulera handles file preparation and delivery as part of its managed EDI service.

Payroll Integration Solutions for Benefits & Insurance Data