Benefits Administration Software

Run your benefits administration services on Tabulera.

Move reconciliation, consolidated billing and premium payments for every client onto infrastructure built to scale them.

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BENEFITS ADMINISTRATION SOFTWARE Trusted by leading service providers

WORKS WITH ANY HRIS/PAYROLL/COBRA

1M+ LIVES ON PLATFORM

Why client benefits administration is hard to scale

Each new client stretches the same team further.

A service business grows one client at a time - and without benefits administration software underneath, that growth translates directly into headcount.

No two client setups look alike

Each client's data comes in a different system and shape. Moving clients to one platform isn't an option - your team bridges the gap by hand.

The monthly cycle multiplies with your book

Receiving invoices, reconciling them, invoicing separate locations and paying is a full cycle for one client - and your team runs it separately for each.

Handling client money takes infrastructure

Collecting premiums and paying carriers means moving other people's money - banking relationships and controls most service providers don't have.

Headcount grows faster than margin

Manual delivery means every new client needs more people - and the margin that made the service attractive disappears into labor.

Inside Tabulera's benefits administration software

The services you can offer your clients.

Turn monthly reconciliation into a repeatable service

Compare each client's carrier invoices with enrollment records automatically - your team reviews the exceptions, not every line.

Every carrier, one invoice

Your fees included

Give each client a single bill for everything

Combine carrier premiums, your administration fees, adjustments and balances into one consolidated invoice per client, at the level of detail each client needs.

Every carrier, one invoice

Your fees included

Add premium payments to your service offering

Extend your billing service through collection and carrier payment - funds move through Tabulera's account, so your team never handles the money.

COLLECTED AND PAID

BANK CONFIRMATIONS

One benefits administration solution for every client

Built around the way managed service providers work.

Different clients, one process

Every client's billing runs through the same workflow, whatever ben admin or payroll system they use.

ANY platform, one workflow

Services configured by client

Each engagement is configured separately - reconciliation only for some clients, consolidated billing or the full payment service for others.

Scope set per client

Your fees, on the invoice

Your administration and service fees are billed on the same consolidated invoice as the carrier premiums.

Premiums + fees, one bill

Branded for your business

The login screen, invoice layouts and reporting detail are configured to present the service under your brand.

Your name on the experience

Payments infrastructure included

Premium collections and carrier payments are processed through Tabulera's account, so your organization never holds client funds.

No treasury operation needed

Support as your clients change

When clients add carriers or billing requirements change, Tabulera's team configures and tests the updates for you.

Format changes handled

WHAT TYPICALLY TRIGGERS THE SWITCH

Taking on more clients

Launching new services

Clients on many systems

How service providers get started with Tabulera

Guided setup by a team that understands benefits administration.

We work with you to define the service, prepare the data and establish the monthly process in Tabulera's employee benefits administration software.

Define

Choose your starting scope - the first clients, carriers and services to bring onto the platform.

Configure

Set up and test with Tabulera - data imports, billing rules, invoice presentation and payment details for your selected services.

Go live

Train your team and launch - we review the workflow together and set responsibilities for uploads, exception review and invoicing.

Expand

Grow through the same process - add clients, carriers or services as your offering develops.

Benefits administration software at work

The outcomes managed service providers achieve with Tabulera.

ebm quadrupled its benefits administration volume. The back office never became the bottleneck.

How ebm quadrupled its benefits administration volume without the back office becoming the bottleneck, across 13 benadmin and payroll platforms.

4.4x

More benefit invoices

4.4x

More benefit invoices

Reconciling a PEO's benefit invoices surfaced $870K in variances.

How a PEO turned $66M in carrier invoices into an audit-ready ledger with Tabulera - and surfaced $868,759 in variances hiding in 1% of line items.

Engage PEO started with one EDI feed. Now Tabulera runs 41.

How Engage PEO grew from one pilot EDI feed to 41 carrier connections with Tabulera's managed EDI — new feeds live in about 30 days, with full visibility.

days EDI Go-Live

Zuman reduced benefit premium write-offs by 97% across 7,000 employees

Tabulera helped Zuman eliminate benefit premium write-offs across 7,000 benefit-eligible employees.

97%

Write-offs Eiliminated

97%

Write-offs Eiliminated

50,000 Lives and Every Acquisition Needed Carrier Feeds Yesterday.

Vensure needed carrier feeds live before new acquisitions could operate. Tabulera's EDI made that possible in weeks - sometimes days.

ZampHR Improves Monthly Reconciliation Efficiency by 75%

See how ZampHR (Engage PEO Company) streamlined benefits reconciliation for 13,000 employees, reconciling 130 monthly carrier invoices.

INTEGRATION PARTNERS

Works with your existing software.
No disruption required.

No migration required. No IT project.
Works with any HRIS, payroll, or COBRA configuration — even across multiple instances.

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FAQ

Frequently asked questions

What is benefits administration software for service providers?

A benefits administration solution for running client premium billing as a service - checking carrier bills, generating one consolidated invoice per client, and collecting and paying premiums - instead of running each client's cycle by hand.

Who is this software for?

Tabulera builds software for benefit administrators, benefits outsourcing firms, brokers and service providers that manage employee benefits for their clients.

Do we need to use every module?

No. Tabulera's benefit administration software solutions are modular - start with reconciliation or consolidated billing and add premium payments as your offering develops. The scope can vary by client.

Do our clients need to change benefits administration systems?

No. Tabulera works with data from the ben admin software and payroll systems your clients already use. During implementation, we review the available files and connections and configure the imports each client requires.

Can we include our administration fees?

Yes. Consolidated invoices can include administration and service fees alongside carrier premiums, with the presentation configured for your billing requirements.

Can our clients access the platform?

Yes. Client users get their own access under your service - their invoices, supporting detail and reports for their own account.

What does implementation involve?

We review your client scope, sample files, billing rules and reporting needs, then configure and test the employee benefits administration software with your team. Payment services also require employer and carrier payment setup.

Do we need our own payment infrastructure?

No. Tabulera collects premiums from each client and pays the carriers through its own account - your team never handles the funds, and every movement is backed by bank confirmations.