Identify and fix costly variances in benefit plan invoices by matching against enrollment, deduction, and COBRA data.
For years, benefits reconciliation has meant juggling spreadsheets, tabs, and pivot tables – often in a workbook built by one person with no documentation and no way to track cumulative plan balances.
Even the best Excel reconciliation setups are hard to audit, easy to break, and nearly impossible to scale. Everyone hopes to find the perfect Excel reconciliation template, but the reality is that Excel simply wasn’t designed to handle the complexity and volume of modern benefit invoice audits.
Most Excel workflows rely on a single expert—if they leave, the process breaks.
Copy-pasting from invoices, payroll, and enrollment systems takes hours and invites mistakes due to inconsistent employee info.
No clean way to manage monthly changes, prior adjustments, or audit history.
Changes happen silently. No version control, no accountability, no compliance confidence.
Tabulera is the first easy-to-use tool built for employers, PEOs, and outsourcers to catch benefit billing errors faster, reduce manual work, and stay compliant.
Simply upload your source files - from any HRIS, Payroll, or COBRA system - along with your carrier invoices. Tabulera will filter out employees with no issues, flag discrepancies, and categorize them so you can quickly find the root cause and fix it.
Follow an easy, repeatable process
Automatically filter out employees without issues
View all source data in one place - and trace issues back to HRIS/Payroll systems or the carrier
Leave notes and color tag variances
Generate reconciliation reports for your finance team
399
/month
319
/month. Billed annually at $3,830
Our growing library of articles focused on benefits reconciliation. Explore step-by-step how-tos, tips, and product updates.
Schedule a one-on-one demo with our team and get an in-depth look at how our software can transform your benefits reconciliation process to support your benefit and accounting team.
Benefit billing is a monthly event—your audits should match that rhythm. Skipping even one cycle can lead to serious financial exposure. Early detection of errors protects the plan sponsor, avoids claim liabilities, and helps recover overpayments before it’s too late.
If an employee is active in your HRIS but missing from the carrier invoice, the plan sponsor may be responsible for any claims incurred.
Carriers often allow only 30–60 days to recover premiums for terminated employees. Monthly audits help ensure you act within that window.
Uncaught variances don’t go away - they accumulate. The longer issues persist, the harder it becomes to correct them and recover lost premiums.
Self-billing may solve timing differences for enrollments and terminations, but it doesn’t eliminate the need to audit invoices against your enrollment or payroll platform. Enrollment and payroll setup mistakes can be a costly.
Lack of payroll deductions, sick leaves, missed first or last deductions from partial months of employment.
Similarly to how carriers may have inaccuracies in their list bills, errors in calculations can also occur in your self-bills, due to the intricate nature of eligibility and potential wash rule algorithms.
Your benefit or accounting team may be unaware that these calculation errors even exist if you are not reconciling these premiums against a third party invoice.
If you want to discuss a unique case, or would like a personal tour of the platform, our team is here to help.
Schedule a call
Employee benefits reconciliation - also known as
Benefits reconciliation starts by uploading your source data. Tabulera integrates with systems like Workday, PrismHR, isolved, and Employee Navigator - so if you’re connected, all you need to upload each month is your carrier invoice.
Tabulera supports two types of reconciliation:
• Carrier invoice vs. enrollment and COBRA data
• Carrier invoice vs. payroll and COBRA data
Unlike other tools, Tabulera doesn't require invoice consolidation. Each invoice is reconciled separately.
Once inside the invoice view, Tabulera filters out employees with no discrepancies and auto-resolves simple cases like rounding issues. It supports multiple pay frequencies and auto-categorizes variances to help you prioritize faster.
Clicking on any employee reveals their full plan balance history—every transaction since the start of coverage—so you can track down the cause of an issue without leaving the platform. You can also make manual adjustments if needed based on internal policy.
When you're done, Tabulera generates clean reports for your finance team.
Depending upon the enrollment or payroll platform we can take a combination of system reports, flat files or API connections to obtain plan setup information. Customized rules for mapping enrollment and payroll data to carrier invoice information can be implemented with our setup team.
Tabulera integrates with a wide variety of payroll systems through a combination of system reports, flat files or API connections. Tabulera can also accept these files on a scheduled basis through SFTP connections.
To the extent COBRA records appear on an invoice, Tabulera can receive the appropriate enrollment or remittance data from your COBRA administrator, this ensures that your invoices can be completely reconciled.
The Tabulera Portal is a role-based platform with various level of access and workflow authorisation. The system maintains a log of user interactions that can be reported.
The system maintains a running plan balance ledger at the employee and plan levels. This ledger can be adjusted with the appropriate authorization.
Yes, the implementation and ongoing support are provided by our knowledgeable support teams.
Tabulera gives you access to both invoice-specific and company-wide reports — all exportable to Excel and ready to share in seconds.
You can:
– Track total invoice amounts, adjustments, and in-transit items
– View plan costs per employee across carriers or companies
– See detailed audit trails of every user action
– Export raw source data used in reconciliations
– Monitor how well the platform matches employees for each plan
For Enterprise and Pro plans, we use a Per Employee Per Month (PEPM) pricing model. The more employees you process, the lower the rate per employee.
For smaller companies, we offer the Starter Plan — built for teams with fewer than 500 employees under a single EIN:
– $399/month billed monthly
– $319/month billed annually
Both include a 30-day free trial.
For Enterprise and PRO Plans Tabulera charges setup fees for the number of invoices required to be processed each month.
For the Starter Plan, setup is 100% self-service. You’ll just need to create reports in your HRIS and payroll systems, and have your Excel-format carrier invoices ready.
For Enterprise and Pro plans, the timeline depends on how complex your systems are and how quickly your team can share the required data. Our team handles the initial data mapping to make onboarding easier.
Discover the latest features in Tabulera’s Benefits Reconciliation Module
May 28, 2025
When working in the Reconciliation Module, you can now regenerate invoices directly from the invoice view—no need to return to the invoice list. This small enhancement removes extra steps and helps you move faster.
February 25, 2025
This update simplifies plan configuration and mapping across invoices, payroll, and enrollment records, reducing manual effort.
February 5, 2025
Editing large volumes of employee records just got easier. With the new Mass Update feature in the Benefits Reconciliation Module, you can now efficiently update multiple records in just a few clicks.